Admin and Secretarial Advertising Sales Administrator



Advertising Sales Administrator

Salary to £25,000

This is an exciting opportunity for an Advertising Sales Administrator to join a dynamic and friendly team within a highly successful and developing company! Based in Cambridge with a highly competitive benefits package and the ability to grow the position this is a great opportunity for a sales administrator seeking to develop their career within a fast paced and quickly developing company.

Your role

As a Sales Administrator, you will provide our clients customers and company sales staff with the best possible administrative support.

Key responsibilities and accountabilities:

  • Handle all ad bookings and typesets, liaising directly with the client to process the booking and answer any customer service issues, regarding the booking process, that arise.
  • Track advertising materials and ensure that all necessary paperwork is complete by the given deadlines
  • Check ad bookings on reports received to ensure that other offices have correctly recorded all ad bookings
  • Monitor status of advertising materials and follow up as necessary to ensure that material arrives on time for scheduled publication; notify the Sales Director if problems arise
  • Produce proforma invoices for any prepay accounts and work with the Finance Department to ensure that payment is made prior to publication
  • Process offline Job board bookings, prepare OC, book in WebOE, track the booking and add credits via the CMS system once payment is confirmed
  • Provide customer service for Science Careers Job Board and update records on a daily basis.
  • Provide job seeker and recruiter support and update online job postings via the job board admin system as required.
  • Work with the sales team and the Finance Department to help resolve the credit status and any collection issues pertaining to our advertisers
  • Answer telephone and written queries as backup to the sales team, and fulfil media pack requests as required.
  • Carry out weekly thank-you packet mailing and other promotional mailings as necessary.
  • Manage the sales database, updating records on a regular basis to ensure accuracy of information.
  • Manage renewal process for Graduate Programmes and Employer Profiles
  • Assist with marketing activities:
  • Liaise with vendors to expedite the printing and mailing of promo pieces
  • Handle any admin associated with Europe based promotional activities,
  • Handle any logistics associated with European based career events
  • Plus other duties, designated as necessary, by the Global Sales Director

Candidate requirements:

  • A strong educational background and relevant working experience
  • Outstanding communication skills both spoken and written
  • Good use of Word, Excel, PowerPoint and Outlook
  • Administrative and secretarial experience
  • Good planning, organisational and time management skills
  • High standard of presentation skills and proof reading
  • A positive attitude and a strong desire to deliver high quality results
  • Able to use good judgement and initiative, particularly in response to the prioritisation of deadline dependent work
  • Able to demonstrate reliability, discretion, confidentiality and flexibility

If this Advertising Sales Administration role is what you’re looking for, get in touch today to begin the application process. We’ll be in touch within four working days to review and walk you through the next steps.

Neaves & Neat Employment Services Ltd. are acting as an Employment Agency for this Permanent vacancy.

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Job details

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Cambridge, Cambridgeshire
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Permanent |
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Up to £25000 per annum

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Neaves & Neat Employment Services Ltd. are acting as an Employment Agency for this Permanent vacancy.